Cancelations:
At times there are reasons for withdrawal. Seedlings Forest Education will always treat each situation with care and consideration should it arise. For spring and summer camps, a full refund will be given for cancellations with at least a months notice. For Nature preschool and school-age programs, at least one full month's notice is required in writing for cancellations and withdrawals.
Please note: Prices are subject to change without notice. All Admin/Reg fee's that are paid per program are non- refundable.
Reason services may be terminated:
• Non-compliance to policies or procedures
• Late or non-payment for service
• Failure to work with staff to meet the needs of one’s child
• Inappropriate placement of a child
• Parent request to withdraw child
If we as a company need to make any drastic changes to a program such as; location switch, we will give 14 days ( two weeks) of written notice to all families registered.
We do require written notice before the first of the month, one month prior to withdrawal from the program. Failure to give the appropriate amount of notice will result in being charged for an additional month. Should a medical situation arise that requires withdrawal, notice can be given less than one month if accompanied by a doctor’s note. These will be dealt with on a case-by-case basis.
Late Fees:
A late fee of $10.00 for every 15 min (or any portion thereof) per child will apply if a child remains in care after the end of session unless prior arrangements have been made. This late fee is due and payable upon pickup.
Covid 19 Policy- Please read carefully
Ratios
Our programs will maintain the smallest ratio possible in our outdoor environments to ensure safety of the children and educators. We will continue to follow VIHA childcare licensing guidelines and will update all families as soon as things happen.
Drop-off and pick-up
Drop-off and pick-up will be done outside at all locations for programs at least until the end of 2021. Parents are asked to wait 2 meters away from the other family or in their vehicle until the other family has left. You will sign in your child with the time and confirm that your child is in good health and symptom-free. Please account for lengthier drop-off times than typical due to these new procedures. Please make sure you have the educators phone number to call if you come earlier or later for drop off and pick up.
Parental Responsibilities
Parents are responsible for monitoring their child’s health, ensuring they do not attend the program if they have a cough, fever, or runny nose. There will be no exceptions to this health and safety policy as the guidelines are made clear from VIHA we must respect all guidelines put in place for the health and safety of all children and families. For camp programs, if children have any symptoms 24 hours prior to camp and are unable to attend for the week, you will be refunded or given a credit minus admin fees. If children become ill during the day, parents must be available to pick up their child as soon as possible.
Educator Responsibilities
Educators are not responsible for the screening of the children’s health as they are not healthcare professionals. When you do drop off, parents will be asked to give the educator of their program a verbal conformation that their child is in good-health and symptom free. Educators are responsible for monitoring their own health. If an educator is ill, they must stay home and consult with a healthcare professional before returning to work. They will ensure children are frequently washing their hands and offer positive reminders to follow other personal hygiene practices like sneezing into their arm, avoiding touching their faces etc. Educators will not be required to wear a mask at the program; this is a personal choice.
Equipment
At Seedlings Forest Education one thing we strongly believe is less is more. Most of our programs do not use any man-made materials. We encourage children to play with materials found in the natural landscape, to create, build and form projects with. If or when we explore materials such as clay, the children will wash their hands prior to using it and it will not be shared amongst peers. Any other materials introduced will be sanitized frequently. This policy will stay in place at least until the end of 2021.
What happens if a child becomes ill during the day?
Parents and guardians, are expected to monitor their child’s health daily for symptoms of the common cold, influenza, COVID-19 or any other infectious virus. Do not bring your child to the program if they are ill. If children experience any symptoms while attending the program, they will be separated from the group and parents/guardians will be expected to pick up their children immediately. It will be mandatory that your child is picked up.
What is your cancellation policy?
Cancellation of program due to illness or other related circumstances Seedlings Forest Education reserves the right to cancellations of programs due to staff illness (if we cannot find coverage) or any other circumstances related to the current pandemic. In this unlikely event, we ask that you work with us. All Admin/Reg fee's that are paid per program are non- refundable.
Weather: If weather becomes unsafe to lead programs and/or the city shuts down and/or staff are unable to reach locations due to city transportation being shut down the programs will be canceled. Due to weather circumstances refunds will not be given.
At times there are reasons for withdrawal. Seedlings Forest Education will always treat each situation with care and consideration should it arise. For spring and summer camps, a full refund will be given for cancellations with at least a months notice. For Nature preschool and school-age programs, at least one full month's notice is required in writing for cancellations and withdrawals.
Please note: Prices are subject to change without notice. All Admin/Reg fee's that are paid per program are non- refundable.
Reason services may be terminated:
• Non-compliance to policies or procedures
• Late or non-payment for service
• Failure to work with staff to meet the needs of one’s child
• Inappropriate placement of a child
• Parent request to withdraw child
If we as a company need to make any drastic changes to a program such as; location switch, we will give 14 days ( two weeks) of written notice to all families registered.
We do require written notice before the first of the month, one month prior to withdrawal from the program. Failure to give the appropriate amount of notice will result in being charged for an additional month. Should a medical situation arise that requires withdrawal, notice can be given less than one month if accompanied by a doctor’s note. These will be dealt with on a case-by-case basis.
Late Fees:
A late fee of $10.00 for every 15 min (or any portion thereof) per child will apply if a child remains in care after the end of session unless prior arrangements have been made. This late fee is due and payable upon pickup.
Covid 19 Policy- Please read carefully
Ratios
Our programs will maintain the smallest ratio possible in our outdoor environments to ensure safety of the children and educators. We will continue to follow VIHA childcare licensing guidelines and will update all families as soon as things happen.
Drop-off and pick-up
Drop-off and pick-up will be done outside at all locations for programs at least until the end of 2021. Parents are asked to wait 2 meters away from the other family or in their vehicle until the other family has left. You will sign in your child with the time and confirm that your child is in good health and symptom-free. Please account for lengthier drop-off times than typical due to these new procedures. Please make sure you have the educators phone number to call if you come earlier or later for drop off and pick up.
Parental Responsibilities
Parents are responsible for monitoring their child’s health, ensuring they do not attend the program if they have a cough, fever, or runny nose. There will be no exceptions to this health and safety policy as the guidelines are made clear from VIHA we must respect all guidelines put in place for the health and safety of all children and families. For camp programs, if children have any symptoms 24 hours prior to camp and are unable to attend for the week, you will be refunded or given a credit minus admin fees. If children become ill during the day, parents must be available to pick up their child as soon as possible.
Educator Responsibilities
Educators are not responsible for the screening of the children’s health as they are not healthcare professionals. When you do drop off, parents will be asked to give the educator of their program a verbal conformation that their child is in good-health and symptom free. Educators are responsible for monitoring their own health. If an educator is ill, they must stay home and consult with a healthcare professional before returning to work. They will ensure children are frequently washing their hands and offer positive reminders to follow other personal hygiene practices like sneezing into their arm, avoiding touching their faces etc. Educators will not be required to wear a mask at the program; this is a personal choice.
Equipment
At Seedlings Forest Education one thing we strongly believe is less is more. Most of our programs do not use any man-made materials. We encourage children to play with materials found in the natural landscape, to create, build and form projects with. If or when we explore materials such as clay, the children will wash their hands prior to using it and it will not be shared amongst peers. Any other materials introduced will be sanitized frequently. This policy will stay in place at least until the end of 2021.
What happens if a child becomes ill during the day?
Parents and guardians, are expected to monitor their child’s health daily for symptoms of the common cold, influenza, COVID-19 or any other infectious virus. Do not bring your child to the program if they are ill. If children experience any symptoms while attending the program, they will be separated from the group and parents/guardians will be expected to pick up their children immediately. It will be mandatory that your child is picked up.
What is your cancellation policy?
Cancellation of program due to illness or other related circumstances Seedlings Forest Education reserves the right to cancellations of programs due to staff illness (if we cannot find coverage) or any other circumstances related to the current pandemic. In this unlikely event, we ask that you work with us. All Admin/Reg fee's that are paid per program are non- refundable.
Weather: If weather becomes unsafe to lead programs and/or the city shuts down and/or staff are unable to reach locations due to city transportation being shut down the programs will be canceled. Due to weather circumstances refunds will not be given.